OWUI
Olga Water Users, Incorporated
MONTHLY BOARD MEETING MINUTES
Tuesday Feb. 7th, 2023 5-7 pm — Olga Community Center
1. Call to Order: 5:04PM Board members present, Pat Boehm, Guy Woods, Paul Groeninger, Geoff Cunard. EWUA Operator Sam Prado, Members Mark Mayer, Sandy Taylor
2. Approval of minutes for January: Guy moves to approve, motion carries.
3. OWUI Operators Report: Sam Prado, Operator
a. New E.J. Young Leak & Repair (total cost? EWUA hasn’t sent a bill) Line to bypass meter was broken. Meter was removed, pipe cut and capped. Board discussed re installing the meter and adding a PRV to that line Pat has asked for a redundant digital meter to be moved to his primary service location.
b. Intertie progress: Road crossing permitting in progress., Pat noticed ⅓ of the pipe stored in his field has been installed.
4. OWUI Administrators report
1. Website & Communication update Geoff updates website with meeting agendas/minutes, intertie news.
2. Online access update for admin duties. Geoff has recovered passwords usernames etc. Will proceed with pursuing WALT account to apply for DWSRF funding for meter modernization.
5. Treasurer/ Financial report
6. OLD Business:
a. Intertie Update
i. SWUMP update needed- did we all read?
1. M. Mayer: History
2. Mark says update is easy. He will give instructions to Admin, Guy will provide budget info. Intertie needs to be included.
ii. Final engineering & plan: Final parts list is out for quote, vault at control station is still being researched.
b. Leak Detection Update Pat and Paul will meet with Island Ex and Dan Burke to discuss locating and installing bypass meters at each branch to detect leaks, as well as pressure reducing valves to safeguard the system.
c. Bookkeeper search update: In progress
7. New business
a. Leak forgiveness discussion
i. Lever: they overpaid and will be reimbursed according to current board practice of forgiving leak usage, ie: they will be charged for 5% of excess use compared to last year. Board will recommend that anyone who has had leaks should by a Flume flow detector to monitor usageand alert them of leaks.
ii. Rodenberger Admin discovered that their usage this year was less than last year’s usage, so water was likely leaked after September meter read. She paid this year’s bill, and leak issue will be revisited next year.
iii. N Capdeville His meter reading was inaccurate. He has been re- billed, and meter issues will be resolved.
B. Doe Bay Membership Doe Bay requires us to buy a membership in DBWUA so they can sell us water. Motion to buy a DBWUA membership passes.
8. Public Access:
Sandy Taylor proposes some potential cost saving measures for the intertie control station. Board will forward them to our engineer.
9. Next meeting time March 7th, 2023 5:00PM
10.Adjournment 7:01PM
11. Executive session
OLGA WATER USERS, INCORPORATED. owuistaff@gmail.com