OWUI Meeting Minutes, June 19, 2023

Olga Water Users, Incorporated 

MONTHLY BOARD MEETING MINUTES 

Monday, June 19th, 2023 6-7 pm — Olga Community Center 

  1. Call to Order: 6:05PM 

Board Members Present:  Pat Boehm, Dave Nonemen, Guy Woods, Paul Groeninger, Geoff Cunard.  Members present: Brian McMillan

2. Approval of minutes for May Noneman moves to approve, motion carries

3. OWUI Operators Report Sam Prado could not make it due to medical emergency.


Points to raise with EWUA:

Need geolocation data for meter readings and photos of 2022 meter read.

Provide operator’s report for board meeting if operator not going to show.

Clarify what we get from EWUA per operating agreement.

Codify verbal agreement for system operation that Dan said would be 15K. RFQ for post intertie system operation?  Send RFQ to EWUA and Tom Walker, Guy suggests we cast a wider net for operator.

Any outstanding bills for system repairs?

a. chlorine 

b. addressing system pressure main on branch lines 

4. OWUI Administrators report:   Member letter sent out, many positive responses to email program.  Need to send member letter electronically.  Most memberships have paid. Administrator job description needs to be updated.

5. Treasurer/ Financial report 

May financials, no big surprises, parts for intertie controls cost 2X what we had budgeted, which is about 10K more than expected.  We will end the year with 7K in the bank.  Noneman suggests we get confirmation from DBWUA that Island Ex will stick to their price for control box installation.  Guy has written a greenhouse gas emission policy to go with the loan application.  Board adopts the policy unanimously.

b. update on bookkeeper search:   still in progress.

6. OLD Business: 

a. Intertie Update 

We need to reach out to EWUA re timing/budget for the control station.

i. SWSMP update 

Barry is working with Geoff to craft a SWSMP. Should be done by the end of the month.

b. Leak Detection Update 

i. Results of leak survey. We are still waiting on the report. 2 Meter reads are proposed so that we can compare actual usage with production to get an accurate picture of  current DSL.  Pat will follow up with Dan Burke to get a price for these meter reads.

c. Meters: We are still researching electronic meters

d. Funding:  We are exploring loan for system repairs/upgrades that could hopefully address the water loss that the leak survey identified.  Pat will move forward to get a scope of work for pricing of system leak repairs. Kim from Blue Heron is concerned that we are looking at too many options.  We should decide between using the almost guaranteed 5% loan, or the more restrictive  lower interest loans.  One of these is due July 9.  Guy is working on this.

7. New business 

a.  High pressure was detected at Guy’s house.  We will buy a pressure gauge to determine actual pressure.

Dave is working with Lynn Emmes to get internet at club

We moved to amend bylaws section 2017-1 to remove the word “Regular” in the first sentence.  Motion passes, Bylaws will be amended.

8. Public Access:  Brian McMillan was impressed with how engaged the board is. He commented that he appreciates the website.

9. Next meeting time ANNUAL MEETING July 8, 2023 5:00PM 

10. Adjournment 7:50PM 

Board goes in to executive session to elect officers.

OLGA WATER USERS, INCORPORATED. owuistaff@gmail.com