Thursday, October 3rd, 2024, 6:00 PM
Olga Community Center
1. Call to Order: 6:04 PM
a. Attendees:
i. OWUI Board Members, present:
1. Geo: Cunard, President
2. Dave Noneman, Vice President (telephonically)
3. Pat Boehm, Director of Operations
4. Guy Woods, Treasurer
ii. OWUI Members, present:
1. Bo Warren
2. Staci Brawner
iii. Sue Min on behalf of Administration, present.
iv. Sam Prado on behalf of Operator Eastsound Water Users Association (EWUA), absent – no report received in advance of the meeting.
2. Approval of Minutes:
a. OWUI Treasurer Guy moved to approve August 2024 meeting minutes. OWUI Director of Operations Pat seconded. All voted in favor.
b. August meeting minutes were approved. OWUI President Geo noted that no meeting was held in September 2024 due to scheduling issues.
3. OWUI President’s Report:
As OWUI President, Geo presented the following:
a. SWSMP Update:
i. Consultant Barry Buchanan discovered that OWUI needed to increase its water amount in OWUI’s SWSMP to serve its 167 metered connections.
- Flow increase: 45 gal/min → 50 gal/min. Updates to be signed in the intertie amendment by President Geo.
ii. Consultant Barry Buchanan aims to complete the SWSMP in October for WA DOH submission in November.
- Intertie connection awaits OWUI and Doe Bay system SWSMP approvals.
b. Leaks:
i. Leaks in the intertie pipeline were discussed with EWUA General Manager Dan Burke. Confusion between EWUA and the contractor delayed resolution.
c. Intertie Update:
i. Vice President Dave to coordinate with involved parties (Contractor Bill Hoyt, EWUA GM Dan Burke, and Consultant Barry Buchanan) on resolving pipeline leaks.
ii. Updates to follow later in the month.
d. Lead Service Line Inventory Status:
i. Per EPA rule, OWUI must provide a system inventory by October 16.
ii. Operator EWUA to manage this task on a time/material basis; Sue to share the OWUI customer list.
e. Board Member Search:
i. OWUI seeks new Board Members; discussions ongoing with members present.
4. OWUI Administrator’s Report:
a. Member Billing/Receivables:
i. 8 members owe $17,000 collectively.
ii. $225,978 collected YTD.
b. Admin Sue to discuss outstanding payments and possible certified letters for delinquent accounts.
5. Treasurer/Financial Report:
a. August financial report circulated; September pending.
b. Current funds: ~$326,000 (including $200,000 reserved for capital projects).
6. Operations Report:
a. Meter Update:
i. Proposal for "drive-by" meters estimated at $52K (excluding installation).
ii. Loan for the meter project to be explored.
b. Pressure Reducer Valves:
i. Suggested implementation of PRVs ($80 each) as a safety measure; delayed until after the meter installation.
7. Member Input:
Meeting attended by members noted above.
8. New Business:
None.
9. Public Access:
As noted above.
10. Next Meeting Time:
November 21, 2024, 6:00 PM
11. Adjournment:
7:27 PM